Office of the Comptroller of the Currency Executive Assistant To The Comptroller-NB-301-VI in Washington, District Of Columbia

  • Duties

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Duties
Summary

As an Executive Assistant to the Comptroller, you will report directly to the Comptroller of the Currency, and serve as an expert advisor on a variety of technical, organizational, administrative, policy and procedural issues; set priorities and review all correspondence; communicate frequently with executives and managers both within and external to the OCC; and coordinate all administrative activities in the Comptroller's office.

KEY INFORMATION:

  • Salary range includes 20% geographical pay.
  • Click all links in this vacancy announcement to view additional information and instructions.
  • Must be a U.S. citizen or U.S. national.
  • Please refer to "Conditions of Employment".
  • Click "Print" to review the entire announcement before applying. Who May Apply:
  1. Current OCC employees who are qualifying as Status Candidates or who are currently serving on a Veterans Recruitment Appointment (VRA);
  2. Former OTS employees currently serving under permanent Schedule A 213.3105(d)(1) appointments with the OCC;
  3. CTAP Eligibles; or
  4. Land Management employees eligible under Public Law 114-47. Learn more about this agency
Responsibilities

As an Executive Assistant to the Comptroller, you will:

Direct the Office of the Comptroller staff on routine operational details or decisions on technical and administrative matters. Oversee and helps ensure the effective management of the Comptroller's calendar, travel, outside engagements, preparation for speeches, remarks and meetings, correspondence and timely responses thereto, internal communications, document reviews requested of the Comptroller, and various projects and initiatives in the Comptroller's office.

Serve as the primary point of contact for the document approval process for the agency, including enhancements and maintaining the policy. Perform other activities that include liaison activities for Executive Committee off-site meetings, managers' conferences, honorary awards, and receptions.

Keep the Comptroller and other staff informed on developments and the status of work in progress, problems, and trends. Work closely and coordinates assignments with Executive Committee members. Assist the Comptroller at various meetings and executes follow-up actions as directed with preparation of appropriate documentation.

Lead special projects at the request of the Comptroller. Perform technical and administrative analyses and projects which may include ascertaining subject matter, developing background information, documenting facts, substantiating conclusions and suggesting alternate courses of action.

Coordinate with the Comptroller's staff assistants to manage the work flow to ensure matters are appropriately resolved. Provide informal training and developmental opportunities when appropriate.

Review all correspondence, periodic and special reports and other materials directed to the Office of the Comptroller. Prepare correspondence, briefing materials and reports of a technical nature, as necessary. Review all material to be signed by the Comptroller and recommend changes to the originating office, as necessary.

Travel Required

Occasional travel - Occasional travel for meetings and conferences.

Supervisory status

Yes

Promotion Potential

06

Who May Apply
This job is open to…

Internal Employees/Agency Employees. Applications will only be accepted from applicants who are on permanent appointments and meet any of the categories shown under Who May Apply in the Summary section of this announcement.

Questions? This job is open to 1 group.

  • #### Job family (Series)

0301 Miscellaneous Administration And Program

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  • Requirements

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Requirements
Conditions of Employment

If selected for this position, you will be required to:

  • Complete a one-year probationary period (unless already completed).
  • Complete a one-year supervisory probationary period (unless already completed).
  • Complete a background investigation (unless already completed).
  • Travel occasionally to attend conferences and training.
  • Obtain and use a Government-issued charge card for business-related travel.
  • File an OCC Financial Disclosure Form.
  • Complete a financial disclosure review and resolve any ethics issues.
Qualifications

You must meet the following requirements within 60 calendars days after the closing date of this announcement.

You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the NB-V band level or GS-11 grade level in the Federal service. Examples of specialized experience for this position includes:

  • Evaluating the effectiveness and efficiency of administrative policies, procedures and operations.

  • Identifying and developing recommendations and solutions to resolve administrative and organizational problems and issues.

  • Providing authoritative guidance and consultation on administrative management matters to senior leadership.

The experience may have been gained in the public sector, private sector, or through volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

Education

Education cannot be used to qualify for this position.

Additional information
  • Click here for important information about OCC ethics standards, such as the requirement that new hires divest their bank securities.
  • If you are a current OCC employee who previously received a waiver determination permitting you to retain bank securities due to extenuating circumstances, please note that this determination may be rescinded if the nature of your duties changes. We strongly suggest that you discuss the potential implications of any change in duties on a prior securities determination with your ethics official.
  • We may select from this announcement or any other source to fill one or more vacancies.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a “not qualified” determination.

Rating:

Your application will be evaluated in the following areas:

  • Administration and Management
  • Planning and Evaluating
  • Written Communication Your application will be rated and ranked among others, based on your responses to the online questions regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

Current OCC employees must have a performance rating of at least Level 3 overall and for all critical performance elements to be eligible for promotion.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.

If you are a displaced or surplus employee eligible for the Career Transition Assistance Plan (CTAP), you must be rated as well-qualified to receive special selection priority. “Well-qualified” means that in addition to meeting the minimum qualification requirements and selective placement factor(s), if applicable, you must receive a score of 85 or higher.

To preview questions please click here.

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Background checks and security clearance
Security clearance

Public Trust - Background Investigation

Drug test required

No

  • Required Documents

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Required Documents

A complete application includes: 1) A resume, 2) vacancy question responses, and 3) submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

RESUME:All applicants are required to submit a resume by either creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please review Resume Tips.

CAREER TRANSITION ASSISTANCE PLAN (CTAP) DOCUMENTATION:If you are a displaced or surplus Federal employee, click CTAP for eligibility and a detailed list of required documents.

VETERANS’ PREFERENCE DOCUMENTATION: If you are a former OTS employee serving under a permanent Schedule A 213.3105(d)(1) appointment at the OCC and you are a veteran, you must submit a copy of your DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing actual or expected dates of service and type of discharge. Ten-point preference eligibles must also submit an Application for 10-Point Veteran Preference, SF-15 along with required documentation listed on the back of the SF-15 form.

LAND MANAGEMENT ELIGIBLES:If you are a Land Management eligible, you must provide all required documentation to verify eligibility, prior performance, and qualifications for the target position. You can find information on the Land Management Workforce Flexibility Act and eligibility here. Land Management Eligibles must compete under competitive merit promotion procedures and meet all applicable requirements as such (time-in-grade restrictions do not apply).

OPTIONAL DOCUMENTS: In addition, you may submit the following:

  • Cover letter

  • Recent performance evaluation (be sure to redact/remove all sensitive information prior to submitting)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

The following instructions outline our application process. You must complete the online application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.We are available to assist you during business hours (8:00 a.m. – 4:00 p.m. Eastern Time, Monday – Friday). If applying online poses a hardship, you must contact us by noon Eastern Time on the announcement’s closing date.

Treasury provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact Kelly Gauvin at 202-649-6636 if you require this for any part of the application and hiring process. Hearing impaired applicants may use TDD # 202-649-6157.

  • To begin, either click the “Create a New Account” button and follow the prompts to register, or if you previously registered, click the "Apply Online" button and follow the prompts.
  • You will be re-directed to Treasury’s CareerConnector system to complete your application process; answer the online questions, and submit all required documents. (To submit supporting documents, click one of the available options; Upload; Fax; or Reuse existing documents. To protect your privacy, we suggest you first remove your SSN). Also, go to “My Account” to view and update your information, as necessary.
  • To complete, you must click the “Submit Application” button located at the bottom of the “Application Review” page.
  • To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.
  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. If you are experiencing system issues with your application, please contact the CareerConnector Help Desk at*careerconnectorhelp@treasury.gov* and/or the*USAJOBS Help Desk*.

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Agency contact information
Sam Reddy
Phone

202-649-5264

TDD

202-649-6157

Fax

000-000-0000

Email

Sam.Reddy@occ.treas.gov

Address

Office of the Comptroller of the Currency (OCC) 400 7th Street, SW Mail Stop 4-17 Washington, District of Columbia United States

Learn more about this agency

Next steps

To check the status of your application for this position, please follow these steps:

  1. Login to your USAJOBS account, select the "Applications" section and click on the vacancy you would like to view.
  2. Under "application status," click "additional application information" and you will be taken to the CareerConnector website where you can check your application status. The "additional application information" link may not be available if your application status says "Unavailable." This indicates that your application is not complete. If the "additional application information" link is not available and the vacancy is still open, you can click on the job announcement and "Update Application" to be taken back to the CareerConnector portion of the application.

If your application was successfully submitted, your Status will show "Received." You can also elect to stay informed of changes to your application status by signing up for automatic email alerts.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an e-mail address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/502088600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 06/12/2018 to 06/25/2018

Salary: $110,231 to $204,829 per year

Pay scale & grade: NB 06

Work schedule: Full-Time

Appointment type: Permanent - Competitive service; excluded from the bargaining unit.