EY Executive Coordinator in Vancouver, British Columbia

Executive Coordinator

Core Business Services

Requisition # VAN000VH

Post Date Jul 20, 2018

EY's people in more than 150 countries are committed to operating with integrity, quality and professionalism in the provision of audit, tax and transaction advisory services. We strive to help all of our people achieve their professional and personal goals through an inclusive environment that values everyone's contributions, appreciates diversity of thought, fosters growth, and provides continuous opportunities for development. Recognized as one of Canada's top employers, EY continually strives to be a great place to work.

EY currently has an opening for an Executive Coordinator to Office Managing Partner:

The Executive Coordinator to Office Manager Partner provides full administrative support to a management team of client serving executives. This individual has the ability to demonstrate a standard of excellence, enjoys challenges, and is results-driven. The incumbent must also be highly motivated and demonstrate the ability to use his/her own initiative and manage time effectively.

Responsibilities:

  • Document Preparation & Management: Formats and edits letters, memos, reports and presentations from draftstage to client-ready work. Uses independent judgment to compose general,non-technical business documents. Is privy to, and must protect,confidential materials. Follows an organized filing/document managementprocess for electronic and paper documents.

  • Financial Management Support: Hasin-depth knowledge of, and performs tasks supporting the client engagementmanagement process including, understanding of independence regulations,using appropriate tools to open client and engagement codes and ensurescompliance of time and expense tracking/reporting.

  • Billings: Assistspartners and their engagement team with client billings by liaising withthe financial management group to process Work in Process (WIP) systemreports, tracking expenses, drafting and finalizing invoices, timetransfers and relieving WIP

  • Time and Calendar Management: Establishes a systematic method for self and others to track timecommitments and the completion of tasks based on clients' preferences.Independently manages multiple calendars by scheduling appointments,anticipating needs, changes and rearranging meetings as appropriate.

  • Meeting Coordination: Coordinatesand makes arrangements for on-site and off-site meetings and eventsincluding logistics (e.g., communication, location, meals, equipment,materials, RSVPs, and travel.).

  • Travel Planning: Coordinatescost-effective and sometimes complex domestic and international travelarrangements and itineraries for individuals and groups.

  • Client Relationship Management: Regularly meets with client serving executives to obtain a strongunderstanding of their needs. Develops and maintains relationships withinternal and external clients to understand the business and client needs.

  • Other duties as required

Other Responsibilities may include:

  • Managingexternal events calendar

  • Participatingin coordination of internal/external events

  • Managingthe sponsorship and donation requests

  • Updatingvarious databases

To qualify, candidates must have:

  • Minimum3 years related experience in an administrative role/environment preferred

  • Post-secondaryeducation (preferred)

  • Proficientin Word, Excel, PowerPoint, with an aptitude to learn standard firmsoftware and other relevant applicants and technical/office equipment atan intermediate level

  • Generalunderstanding of financial principles as it relates to the billing of chargeabletime

  • Provenability to differentiate when to take action independently or to partneras a team

  • Abilityto multi-task and meet multiple and/or unexpected deadlines in a demandingenvironment

  • Demonstratessound judgment regarding confidential and sensitive matters

EY is committed to inclusiveness, equity andaccessibility. We encourage allqualified candidates to apply.