S&P Global Receptionist & Assistant to Office Manager in New York, New York
Reception Assistant to Office Manager
55 Water Street - New York, NY 10041
S&P Dow Jones is the world s largest index provider, home of the S&P 500. SPDJI calculates approximately 1,000,000 indices and is the leading index provider with over $8.7 trillion in benchmarked - indexed assets. Our team is comprised of highly knowledgeable individuals who build an environment where excellence is always our goal.
This position is essential to the functionality of the CEO s office by assisting the office manager in running the office smoothly while welcoming and directing guests and requests. This position contributes to the image of our business unit, by displaying cooperation, openness and willingness to assist at all times.
What sinitforyou?You will have the opportunity to enjoy a relaxed working environment, and be entrusted to follow through on requests and tasks as requested with minimal supervision. You will interact with market leaders, world-class colleagues, and a dynamic administrative support staff that you can grow with and learn from.
Meet and greet all visitors with apositive,happydisposition,alwayswithasmile, hang coats, offer refreshments, register guests and escort them to the appropriate conference rooms and offices.
- Be the right hand and main back up for Office Manager - EA to CEO:*
Coordinate meetings, catering orders, visa procurement, order car service, and occasional travel during her absence.
Address and send packages via courier, mail or messenger. Receive all mail and parcels and distribute as necessary.
Oversee lunch orders with vendors and audio-visual services with internal AV staff.
Open and follow-up on service requests, liaise with Facilities staff on issues such as maintenance requests, equipment repair, deliveries, etc.
Process monthly expense report using Concur.
Order and maintain office supplies as well as water and beverages for client - executive fridge, including stocking daily.
Miscellaneous office support duties (e.g. craft labels, make and organize files, scan - copy - organize documents, etc.)
You are phenomenal with Microsoft Suite (highly proficient in Outlook and Word, and you have intermediate experience in Excel and PowerPoint). You are also proficient or have the ability to quickly learn Concur expense system.
You have excellent communication skills. Clear and proper diction, professional yet concise communication style
Because of constant exposure to clients, investors and senior level management, a professional, well-kept appearance is important.
- Associate s degree - completed secretarial training or experience equivalent strongly preferred. If you have at least 2 years experience in a corporate environment, that would be ideal.
Because of its high visibility, punctuality and consistent attendance for this role is required; you have experience handling highly confidential information.
At S&P Dow Jones Indices, our role can be described in one word:
essential. We re the largest global resource for index-based concepts, data and research, and home to iconic financial market indicators, such as the S&P 500 and the Dow Jones Industrial Average. More assets are invested in products based upon our indices than any other index provider in the world; with over 1,000,000 indices, S&P Dow Jones Indices defines the way people measure and trade the markets. We provide essential intelligence that helps investors identify and capitalize on global opportunities.
S&P Dow Jones Indices is a division of S&P Global (NYSE:
SPGI), which provides essential intelligence for individuals, companies and governments to make decisions with confidence. For more information, visit www.spdji.com.
To all recruitment agencies:
S&P Global does not accept unsolicited agency resumes. Please do not forward such resumes to any S&P Global employee, office location or website. S&P Global will not be responsible for any fees related to such resumes.
S&P Global is an equal opportunity employer committed to making all employment decisions without regard to race - ethnicity, gender, pregnancy, gender identity or expression, color, creed, religion, national origin, age, disability, marital status (including domestic partnerships and civil unions), sexual orientation, military veteran status, unemployment status, or any other basis prohibited by federal, state or local law. Only electronic job submissions will be considered for employment.
If you need an accommodation during the application process due to a disability, please send an email to:
EEO.Compliance@spglobal.com and your request will be forwarded to the appropriate person.
The EEO is the Law
Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law.