S&P Global Administrative Assistant in London, United Kingdom
Administrative Assistant Structured Finance Team London
Support for one London based Analytical Manager (Senior Director level) plus two teams of analysts (approx. 8-12)
- Setting up of internal - external meetings via Outlook and room booking system.
Co-ordination with AV department for video conferences.
Setting up of internal meetings and presentations using zoom and Skype software
Arranging travel & relevant visas
Processing of expenses using Concur system (training will be given)
Fielding of phone calls and dissemination of client queries.
Raise and track IT tickets, liaising with IT in-house and off-shore IT department
Set up desks for international visitors and act as point of contact while they are visiting London office.
Ordering of stationery for SF department.
Photocopying, printing, distribution of mail.
Some presentation work using Powerpoint.
Updating of Department telephone lists.
Ordering of replacement equipment for analytical team, ie new laptops, iPhones. Help with setting up of new iPhones for analysts.
On - off boarding of analysts
Holiday - absence cover for other admin assistants on the Structured Finance team.
Inputting client calls - visits onto Market Interactive Platform (MIP), training will be given
Some co-ordination of action points arising from daily - weekly team huddles .
Generally muck-in and help out with requests from analysts on other teams when needed.
Assist Office Manager with ad-hoc projects and training sessions
The candidate should be committed, willing to learn about the business, self-motivated with the ability to pick up new systems quickly. This role is 9-5 with the flexibility and initiative to stay late when needed. Good time-keeping and solid attendance record essential. Good Microsoft skills, Outlook, Powerpoint, Excel required..