S&P Global Administrative Assistant in London, United Kingdom

Job Description

Administrative Assistant Structured Finance Team London

  • Support for one London based Analytical Manager (Senior Director level) plus two teams of analysts (approx. 8-12)

    • Setting up of internal - external meetings via Outlook and room booking system.
  • Co-ordination with AV department for video conferences.

  • Setting up of internal meetings and presentations using zoom and Skype software

  • Arranging travel & relevant visas

  • Processing of expenses using Concur system (training will be given)

  • Fielding of phone calls and dissemination of client queries.

  • Raise and track IT tickets, liaising with IT in-house and off-shore IT department

  • Set up desks for international visitors and act as point of contact while they are visiting London office.

  • Ordering of stationery for SF department.

  • Photocopying, printing, distribution of mail.

  • Some presentation work using Powerpoint.

  • Updating of Department telephone lists.

  • Ordering of replacement equipment for analytical team, ie new laptops, iPhones. Help with setting up of new iPhones for analysts.

    • On - off boarding of analysts

    • Holiday - absence cover for other admin assistants on the Structured Finance team.

    • Inputting client calls - visits onto Market Interactive Platform (MIP), training will be given

    • Some co-ordination of action points arising from daily - weekly team huddles .

  • Generally muck-in and help out with requests from analysts on other teams when needed.

  • Assist Office Manager with ad-hoc projects and training sessions

The candidate should be committed, willing to learn about the business, self-motivated with the ability to pick up new systems quickly. This role is 9-5 with the flexibility and initiative to stay late when needed. Good time-keeping and solid attendance record essential. Good Microsoft skills, Outlook, Powerpoint, Excel required..