Northwell Health Coordinator, Inventory Control in Bay Shore, New York

Req Number 001WRH

Job Category Materials Management

Job Description

As the Coordinator of Inventory Control, you will coordinate all aspects of inventory control for assigned department. You will facilitate the acquisition, supply and maintenance of stock and non-stock items and equipment.

Responsibilities Include:

  • Coordinates and processes all requests for stock and non-stock items within department. Ensures adherence to government regulations and operational policies and procedures regarding the ordering and storage of supplies and equipment.

  • Establishes par levels and adjusts stock levels, ensuring supplies and equipment are readily available for daily use by department personnel.

  • Verifies inventory costs including item price, shipping responsibility and fees, payment terms, product availability, and packaging specifics.

  • Verifies vendor contract terms and conditions and ensures vendor adherence to established commodity contracts.

  • Prepares necessary documentation to process requests for equipment, repairs, damage adjustments and erroneous shipments.

  • Prepares and submits necessary documentation for patient charges.

  • Coordinates and follows-up with vendors to ensure delivery dates are met, expedite back orders, avoid stock-outs, and rectify any discrepancies.

  • Collaborates with nursing staff, physicians, and other department personnel to ensure equipment and supply needs are being met.

  • Facilitates departmental product queries and service requests, as needed.

  • Establishes and maintains records of all purchase orders, requisitions, equipment repairs, vendor price lists, capital and contract files. Maintains implant log and device tracking report.

  • Reviews expense reports, tracks variances and makes recommendations for cost savings initiatives.

  • Performs related duties, as required.


  • High School Diploma or equivalent, required. Bachelor's Degree, preferred.

  • Minimum of two (2) years experience in a hospital setting.

  • Working knowledge of computerized inventory control systems.

  • Working knowledge of PC applications (i.e. Microsoft Word, Excel).

  • Familiarity with medical and surgical supplies and equipment.