Verizon Wireless Executive Assistant in Basking Ridge, New Jersey
What you’ll be doing...
You’ll ensure that all is running smoothly for the executives in your group. You’ll be answering calls, greeting guests, planning travel, scheduling appointments, handling travel expenses, and essentially taking care of the day-to-day operations in the office so that the executives can focus on the business while you take care of the rest.
Assembles weekly reports of information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics submitted by the Executive Director, Directors and Indirect Reports.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, summits, teleconferences, and travel.
Performs financial duties, including but not limited to, expense report processing, purchase order creation/receiving, handling of vendor invoices through purchase order processing and reconciliation, purchasing of equipment and supplies as requested.
Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries to the appropriate contacts.
Maintains confidence and protects operations by keeping information confidential; uphold a strict level of confidentiality
Completes projects and tasks as assigned; contributes to overall team effort by assisting on project work, as needed.
Maintains an organized filing system of paper and electronic documents
Attends meetings as requested and records meeting discussions and notes for distribution to attendees, as directed.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Coordinates and handles shipments and processing of mail items as needed.
Keeps record and tracking of concession device accounts and associated operated by the Executive Director, Directors and Indirect Reports.
Works closely with other Executive Assistants on projects and tasks, as needed (i.e. coordination of events)
Plans, coordinates and arranges team events, meetings and staff appreciation events
What we’re looking for...
You enjoy a fast-paced environment, anticipating the needs of those you support and ensuring they’re prepared. You take the time to understand the business context of your work. You appreciate the diverse needs of those you support and can flex to meet their varying needs while maintaining important standards across the team. You’re motivated by being an integral part of the team, supporting the executives that help drive our business results in a way that allows them to be their best.
You’ll need to have:
A Bachelor’s degree or one or more years of work experience.
Supported senior leaders.
Experience with Microsoft Office Suite.
Even better if you have:
Proven ability to work well independently and under pressure.
Excellent communication skills and ability to focus on the details.
Prepared executive presentations, communications, and reports.
Managed multiple projects and priorities for yourself and others.
When you join Verizon...
You’ll be doing work that matters alongside other talented people, transforming the way people, businesses and things connect with each other. Beyond powering America’s fastest and most reliable network, we’re leading the way in broadband, cloud and security solutions, Internet of Things and innovating in areas such as, video entertainment. Of course, we will offer you great pay and benefits, but we’re about more than that. Verizon is a place where you can craft your own path to greatness. Whether you think in code, words, pictures or numbers, find your future at Verizon.
Equal Employment Opportunity
We're proud to be an equal opportunity employer- and celebrate our employees' differences,including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. Different makes us better.