EY Executive Assistant in QC, Canada
Title: Executive Assistant
Location: CA-QC-Québec City
Job Number: QUE0009S
EY’s people in more than 150 countries are committed to operating with integrity, quality and professionalism in the provision of audit, tax, transactions and advisory services. We strive to help all of our people achieve their professional and personal goals through an inclusive environment that values everyone's contributions, appreciates diversity of thought, fosters growth, and provides continuous opportunities for development. Recognized as one of Canada's top employers, EY continually strives to be a great place to work.
EY currently has an opening for an Executive Assistant, in our Québec Business Support Centre
The Executive Assistant provides full administrative support to our management team of client serving professionals. This individual has the ability to demonstrate a standard of excellence, enjoys challenges, and is results-driven. The incumbent must also be highly motivated and demonstrate the ability to use his/her own initiative and manage time effectively.
Areas of responsibility:
Document Preparation & Management: Formats and edits letters, memos, reports and presentations from draft stage to client-ready work. Uses independent judgment to compose general, non-technical business documents. Is privy to, and must protect, confidential materials. Follows an organized filing/document management process for electronic and paper documents.
Financial Management Support: Has in-depth knowledge of, and performs tasks supporting the client engagement management process including, understanding of independence regulations, using appropriate tools to open client and engagement codes and ensures compliance of time and expense tracking/reporting.
Billings: Assists engagement teams with client billings by liaising with the financial management group to process Work in Process (WIP) system reports, tracking expenses, drafting and finalizing invoices, time transfers and relieving WIP
Time and Calendar Management: Establishes a systematic method for self and others to track time commitments and the completion of tasks based on clients' preferences. Independently creates internal calendar invitations by scheduling appointments, changes and rearranging meetings as appropriate.
Meeting Coordination: Coordinates and makes arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel).
Travel Planning: Coordinates cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups.
Other duties as required
To qualify, candidates must have:
Bilingual (English/French) is a must
Relevant experience in an administrative role/environment preferred
High school diploma
Good communication skills, with proficiency in both French and English
Proficient in Word, Excel, PowerPoint, with an aptitude to learn standard firm software and other relevant applicants and technical/office equipment at an intermediate level
Proven ability to differentiate when to take action independently or to partner as a team
Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
Demonstrates sound judgment regarding confidential and sensitive matters
EY is committed to inclusiveness, equity and accessibility. We encourage all qualified candidates to apply.