Canon USA & Affiliates Administrative Assistant in Newport News, Virginia

Canon Virginia, Inc. located in Newport News, Virginia is a global manufacturer for Canon’s office and consumer products. Our innovative and efficient production methods along with our environmental commitment make us a leading global manufacturer. Since opening our doors in 1985, Canon Virginia has provided world class manufacturing services. It is the policy of Canon Virginia, Inc. (CVI) to provide equal employment opportunities without regard to race, creed, color, age, sex, religion, sexual orientation, marital status, veteran status, national origin, or physical/mental disability except where there is a bona fide occupational qualification. This policy relates to all phases of recruitment, employment, compensation, benefits administration and participation in company sponsored employee activities. This includes hiring, promotions, demotions, transfers, layoffs, recall, training and terminations. Employment practices will conform to all federal, state and local laws on non-discrimination.

Performs a variety of administrative functions for department. Generates reports, schedules meetings, creates presentations, and/or maintains files.

  • Resolves discrepancies in control documents, distributes changes, releases documents, and notifies affected departments.

  • Enters data into databases and composes reports, presentations and correspondence. Verifies data accuracy and sends report to management for review. Prepares associated graphs, charts, and narratives required to compile daily, weekly, monthly, and year-to-date reports for management review, including confidential and/or sensitive material.

  • Trains support staff in administration support practices and procedures to ensure understanding and proper application of systems.

  • Reviews and edits all drafts of correspondence, documents and reports for accuracy, grammar, structure, content, signatures, and appropriateness.

  • Distributes correspondence/reports to appropriate person(s)/department/division.

  • Files correspondence and other reports/records. Compiles and maintains records of departmental meetings, control documents/records, expense reports, and/or invoices.

  • Answers and screens telephone calls. Gives information to callers or routes call to appropriate person.

  • Orders production and/or office supplies and maintains records of inventory. Cleans and maintains office equipment.

  • Maintains graphs and charts for department/division boards.

  • Reviews and routes incoming mail and materials for department.

  • May generate and control Divisional and/or Departmental Forms to ensure ISO compliance.

  • May prepare parts and other materials (package, label, and complete paperwork) to be shipped within U.S. or to Japan.

  • May update department bulletin board with CVI general information/graphs.

  • May be assigned additional duties and/or special projects.

  • Any combination of education and experience equivalent to an Associates Degree with 1-3 years administrative experience, preferably in a manufacturing environment.

  • Strong written and verbal communication skills.

  • Experience in Microsoft Office and setting up database/spreadsheets.

  • Strong organizational, time management and interpersonal skills.

  • May have to work overtime and may be assigned to other shifts based on company needs.

ID: 7040

External Company Name: Canon U.S.A., Inc.

External Company URL:

Canon is proud to be an equal opportunity/affirmative action employer. Minority/Female/Individuals with Disabilities/Veteran. We value the diversity of our workforce and knowledge of our people. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identification, national origin, disability, genetic information or protected veteran status, or any other characteristic protected by law. To view the "EEO is the Law" poster, click here, and to view the supplement, click here. To read our Pay Transparency Statement, click here.

Canon is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require a reasonable accommodation in order to complete an employment application, or during the application process, please contact our Talent Acquisition Department at, which will route you to Canon’s Talent Acquisition Support Team.